1. Introduction

1.1. The Association of Directors of Adults Social Services is a charity. Our objectives include:

Furthering comprehensive, equitable, social policies and plans which reflect and shape the economic and social environment of the time

Furthering the interests of those who need social care services regardless of their backgrounds and status and

Promoting high standards of social care services

We are also a professional membership association, our members are current and former directors of adult care or social services and their senior staff. These are known as Full, Associate and Extended members respectively. ADASS is also an employer.

1.2. ADASS controls and processes information about each individual member and anyone who submits their information via the ADASS website. This Privacy Policy explains how any personal information we hold will be treated.

1.3 Personal information refers to any information from which you can be identified, such as your name or email address. All personal information that we obtain from you either as a member or via the website will be treated in accordance with this Privacy Policy and any other relevant legislation.

1.3. ADASS has taken all necessary steps to ensure compliance with the General data Protection Regulation (GDPR) for itself as well as any third parties.

 

2. How we will process and protect your personal information

2.1. ADASS processes information about each member to administrate membership records, to communicate with members on issues relevant to the work of the Association, to ensure all benefits of membership are fulfilled, to invite and facilitate attendance at ADASS events, and to administer the involvement of members with, and on behalf of the Association. This information may need to be shared with third parties, in order to carry out the above purposes, but only where absolutely necessary.

2.2. If you are providing personal information on behalf of someone else, for example, registering someone else to attend an event via the website or submitting an extended membership form, you confirm that they have appointed you to act for them and they consent to the processing of their personal information for the particular purpose, including any sensitive personal information. You confirm also that you have informed them of our identity and the purpose for which our personal data will be processed.

2.3. ADASS will adhere to the key principles of data protection:

  • to control and process data fairly, honestly, and transparently,
  • to follow the Purpose Limitation Principle, only using information for the purpose that it was originally collected,
  • to minimise the use of data – steps will be taken to erase or anonymise any unnecessary data,
  • to maintain accurate records across all systems and rectify inaccuracies without undue delay,
  • to retain information for no longer than necessary ,
  • to ensure all personal information is secure, including any processed by third parties.

2.4. In order to ensure these principles are upheld ADASS is committed to data security and will take reasonable and appropriate steps to protect your personal information from unauthorised access, loss, misuse, alteration or corruption. We have put in place physical, electronic, and managerial procedures that safeguard the information you provide to us.

2.5. Any breaches will be reported to the person or persons in question as well as the Information Commissioner’s Office as soon as possible and no longer than 72 hours after the breach occurs.

2.6. ADASS occasionally employs, or has agreements with third party organisations or individuals to carry out business functions on behalf of the Association or in relation to providing membership services. All third party processors must be able to demonstrate they are compliant with the General Data Protection Regulations. 

 

3. Your rights

3.1. Upon request ADASS members and anyone who has submitted personal information to ADASS have the following rights:

  • to access any personal information we hold in a clear, transparent and accessible format, to be sent to themselves or another organisation at their request,
  • to request a copy of any information held, within one month,
  • to be forgotten (formerly known as Erasure),
  • to request inaccurate information is rectified without undue delay,
  • the restriction of use of any information until the processing is proven to be lawful or inaccuracies have been corrected,
  • to object to any communications and opt-out of further such communications.

3.2. All these rights can be accessed by contacting the ADASS office by email, telephone or in writing. Please see here for contact details.

3.3. ADASS will delete any personal information if the data is no longer needed for the purpose it was collected after two years or at the legitimate request of the individual. We may retain personal information for longer than two years if there is a legal reason or requirement.

3.4. ADASS will restrict the processing of any personal information if the accuracy is contested, there has been an objection to the processing of the information, the information is requested for legal purposes, or there is a pending request to be forgotten.

3.5. All ADASS members as well as network partners (those involved in ADASS networks, but are not members) are also able to update their personal information via their ADASS profile on the website.

3.6. The ADASS Website collects cookies in accordance with our cookie policy, which can be found here. Every website visitor is asked to choose their cookie preferences and ADASS members will be able to change their preference via their profile privacy setting at any time.

 

4. Contact us

4.1. If you have any queries about how we use your information you can contact us by emailing team@adass.org.uk or writing to us at ADASS, 18 Smith Square, London, SW1P 3HZ.